Xtreme Activate Registration Form

Please complete the form below

 

Please do not bring your child to Xtreme Activate if they show any symptoms of COVID-19 or if someone within their household has been asked to isolate or shows symptoms, thank you.

Please fully complete the form. All the boxes with * need filling even if its with N/A


Privacy Notice

(How we use parents/carers and children’s information)

All information that we collect is necessary to meet our contractual and legal requirements as an Early Years setting, from Ofsted, Local Authorities and the EYFS. The categories of information that we collect, hold and share include:

  • Personal information (such as name, date of birth and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and funding eligibility) for children
  • Attendance information (such as sessions attended, number of absences and absence reasons) for children
  • Relevant Medical information for children
  • Special Educational Needs information for children (including the needs and ranking)
  • Assessment information for children
  • Relevant documentation for child protection and safeguarding concerns
  • Details of any accidents / incidents / existing injuries.

Why we collect and use the information we use the data:

  • to support children’s learning
  • to monitor and report on their progress
  • to provide appropriate pastoral care
  • to assess the quality of our services within Xtreme Activate
  • to comply with the law regarding data sharing
  • to comply with the requirements of the EYFS and Ofsted
  • to ensure children’s health, safety and wellbeing.

The lawful basis on which we use this information:

We collect and use children’s information under the Statutory Framework for the Early Years Foundation Stage (given legal force by the Childcare Act 2006), The Limitation Act 1980. By completing and signing the Xtreme Activate registration form you are giving consent for us to process yours and your child’s personal data for the specific purposes of being part of the Holiday club setting. The processing of the information you have provided about yourself and your child is necessary for the contract you have completed in the registration form. We have a legal obligation to process the information provided to comply with the law. Collecting Children’s Information Whilst the majority of children’s information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain information to us or if you have a choice in this. The information should be necessary, proportionate, relevant & adequate. If you do not agree to supply sufficient and appropriate information required for us to meet our contractual and legal requirements this may lead to us being unable to care for your child. Storing children’s data We hold children’s data such as their registration details, accidents and medication forms etc. To meet the mandatory time frame set. Learning and assessment for the children is stored for up to three months after the child has left the setting, then it will be destroyed. You are able to request access to information we hold about you and your child.

Who we may share children’s information with:

  • Our local authority
  • Ofsted
  • EYCS
  • Inclusion teams, SEN panels, funding etc
  • Local Children’s safeguarding boards / LADO
  • Area SENCO’s Department for Education (DfE)
  • Multi agency professionals working with individual children
  • Area SENCO’s Department for Education (DfE)
  • Other providers that children attend
  • Setting/Schools that the children attend after leaving us
  • Health Visitors
  • Social Workers

Why we share children’s information:

We do not share information about children with anyone without your consent unless the law states we are obliged to as part of a lawful process/investigation. Decisions on whether Xtreme Activate releases this personal data to third parties are subject to a approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of the data requested and the arrangements in place to store and handle the data. To be granted access to a child’s level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data. For more on information on how this sharing process works please visit; Information Commissioners Office. Requesting access to your personal data Under data protection legislation, parents and children have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact our Company Compliance Officer at Steve.chapman@freedom-leisure.co.uk

You also have the right to:

  • Object to processing of personal data that is likely to cause, or is causing, damage or distress
  • Prevent processing for the purpose of direct marketing
  • Object to decisions being taken by automated means
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • Claim compensation for damages caused by a breach of the Data Protection regulations If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance at Xtreme Activate alternatively, you can contact the Information Commissioner’s Office ico.org.uk/concerns *